Freedom of Information Act Requests

38.01  Requests For Access To Records.

The City Clerk is hereby designated as the person to whom all initial written requests for access to the records of the city are to be referred. Such requests are to be made at the offices of the city at 122 S. Court Street, Grayville, Illinois, between the hours of 7:30 a.m. and 4:00 p.m., Monday through Friday. In the event that the City Clerk is not available during the times described above, the Deputy City Clerk is designated as the person to whom such initial requests are to be made.

(Ord. 585, passed 3-22-99)

38.02  Retrieval of Records.

Any records which are the subject of a request under the Freedom of Information Act shall be retrieved from such place as they are stored by the City Clerk or Deputy Clerk, or by an employee of the city acting under the direction of the Clerk or Deputy Clerk. In no event shall records be retrieved by the party requesting them or by any person who is not employed by the city.

(Ord. 585, passed 3-22-99)

38.03  Fees For Copies.

If copies of records are requested, the fees for such copies, whether certified or not, shall be as determined from time to time by the City Clerk. The City Clerk shall maintain a written schedule of current fees in the Clerk’s office. The fees so charged shall reflect the actual cost of copying the records, and the cost of certifying copies, if certification is requested. As of the date of passage of this subchapter, the fees to be assessed for any such records, if the person requesting the records wishes them to be copied, are as follows:

$.20 per page (actual cost) if city employee copies records

$.25 per certificate (actual cost) if the copies are to be certified

(Ord. 585, passed 3-22-99)

38.04  Appeal.

In the event that a request to inspect city records is denied by the City Clerk or the Deputy City Clerk, the denial may be appealed to the City Mayor. Such an appeal must be made within 14 days after the requesting party receives the written notice denying said request; or in the event that the denial is not by letter, the appeal must be made 14 days after the request is efficiently denied.

(Ord. 585, passed 3-22-99)